Terms of hire

Terms of hire and use for private celebrations at the Bürgerhaus Neckarstadt-West e. V.

1. The hirer is responsible for obtaining any permits required for the event (GEMA music licensing, police, tax office, etc.).

2. The hirer is liable for all damage (including damage caused by negligence) to the hired premises and to the common areas used (corridor, stairwell, toilets, pavement). This also applies to hired or borrowed technical equipment, furniture, crockery, etc.

3. Decorations may only be put up by the hirer with the prior consent of the landlord and without damaging the walls. Decorations must be removed no later than the day after the event, as must all items brought in. Please do not use sticky tape to fix tablecloths (masking tape only). The landlord accepts no liability for items brought in or for coats and other cloakroom items. Flags, banners and posters may only be attached to the front of the building with permission. No confetti inside or in front of the building! Smoking is prohibited throughout the building!

4. The times for handover and subsequent set-up and for return after final cleaning are set out in the contract and are binding for both parties.

5. Setting up and clearing away the furniture is generally the organiser’s responsibility. When arranging the furniture, the caretaker’s instructions regarding fire safety regulations must be followed. The agreed deposit must be paid no later than at handover.

   The organiser must take care of the following:

   • furniture used (tables, chairs) must be returned clean, free of stains and stacked
   • the floors of the hired rooms / halls must be left swept clean (free of dust and stains)
   • the common areas used (toilets, stairwell and pavement) must be left clean
   • the kitchen, including the equipment provided, must be cleaned thoroughly
   • crockery must be returned washed and dried free of marks

   On request, the Bürgerhaus can take over these tasks for a fee.

6. The hire fee stated in the contract includes: rent, electricity, heating, ventilation and toilet paper/paper towels. If the hirer installs equipment with high power consumption, this will be charged separately.

7. Hire times must be strictly observed; if they are exceeded, every hour or part of an hour will be charged additionally.

8. If the number of visitors agreed in the contract is exceeded, an additional hire charge of €3.00 per person will be made.

9. Any waste left in the building (food leftovers, bottles, rubbish, etc.) will be invoiced separately by the landlord.

10. As the building is located in the middle of a residential area, the following must be observed out of consideration for the neighbours:

    • from 10 p.m., reduce the volume of performances to indoor level
    • from 10 p.m., minors must not stay out on the street unaccompanied
    • when leaving the event, care must be taken not to disturb the night-time peace
    • in the event of violations, the caretaker is entitled and obliged to end the event

11. In all other respects, the provisions of contract law of the German Civil Code (BGB) apply. Place of jurisdiction: Mannheim Local Court (Amtsgericht Mannheim).